The Manage Roles screen helps you manage roles that group privileges within the system. Roles are normally named for the function the user performs, such as Content Administrator or Bulletin Creator. If you have a lot of users you can create as many specific roles as you wish then assign as many roles as needed to each user. Alternately you can create a small number of roles; it depends upon your organization and its requirements.. This screen lets you add, change and remove roles from the system.
Since roles are simply groups of privileges, every system privilege is described below:
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Privilege |
Description |
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Administer Content Settings |
Grants the user ability to change the settings that govern content creation and rendition. These settings are maintained in System | Content Settings and System | Manage Displays. This is a powerful privilege that should be reserved to administrators. |
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Administer Roles |
Grants the user ability to add, change and remove roles from the system. |
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Administer Users |
Grants the user ability to add, change and remove users from the system. |
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Approve Crawllist Item |
Grants the user ability to approve their own or other users' crawls submitted to a crawllist. A user with this privilege can only approve crawls on crawllists they can access. When a user with this privilege schedules a crawl it is automatically approved and starts playing. |
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Approve Playlist Item |
Grants the user ability to approve their own or other users' bulletins submitted to a playlist. A user with this privilege can only approve bulletins on playlists they can access. When a user with this privilege schedules a bulletin it is automatically approved and starts playing. |
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Create Bulletin |
Grants the user ability to create a new bulletin. Users can create bulletins from any valid bulletin creation source, based on the licensing of the system. This privilege does not give a user the ability to schedule or approve bulletins. |
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Create Crawl Text |
Grants the user ability to create a new crawl. Users can create crawls from any valid crawl creation source, based on the licensing of the system. This privilege does not give a user the ability to schedule or approve crawls. |
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Create Crawllist Item |
Grants the user ability to schedule a crawl on one or more crawllists. A user can only schedule crawls on crawllists they can access. This privilege does not give a user the ability to approve a crawl, therefore it will not start playing just because it is scheduled. |
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Create Playlist Item |
Grants the user ability to schedule a bulletin on one or more playlists. A user can only schedule bulletins on playlists they can access. This privilege does not give a user the ability to approve a bulletin, therefore it will not start playing just because it is scheduled. |
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Create Shared Folder |
Grants the user ability to create shared folders that everyone can view. Shared folders can group bulletins and/or crawls. Most users do not need this privilege as every user can create personal folders for this purpose. |
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Global Dictionary |
Grants the user ability to update the global dictionary the spell check uses. |
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Import Resource |
Grants the user ability to upload and import external files into the clipart library. This privilege does not have anything to do with uploading images during bulletin creation. This privilege should be granted sparingly because large video files can take up valuable disk space. |
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Login Interactively |
Grants the user ability to login to the web interface of AxisTV. |
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Manage Alerts |
Grants the user ability to manage alert playlists and alert crawllists. This privilege is not very useful by itself. It must normally accompany Create Playlist Item and/or Create Crawllist Item. It is ever more useful when you add Approve Crawllist Item and/or Approve Playlist Item. |
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Manage Backgrounds |
Grants the user ability to add, change and delete background images available within AxisTV. |
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Manage Events |
Grants the user ability to add, change and remove Event Schedule events, rooms, event types and event statuses |
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Manage Weather |
Grants the user ability to add, change and remove weather icons, locations, current conditions and forecasts |
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Schedule Crawllist Item Forever |
Grants the user ability to schedule a crawllist item forever. Without this privilege the option "Forever" does not appear in the schedule crawl screens. |
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Schedule Playlist Item Forever |
Grants the user ability to schedule a playlist item forever. Without this privilege the option "Forever" does not appear in the schedule bulletin screens. |
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As an administrator you can choose the role you wish to modify or delete by picking from the dropdown list. | |
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If a role needs to be deleted you can click Delete. You will be asked to confirm this action. Note that when a role is deleted it is removed from all user accounts that use it. | |
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In order to add a new role to the system (you can add as many as you wish) you need to provide a name and a description before clicking Add. Both the name and description are limited to 255 characters. After adding it you can assign privileges to the role. | |
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While updating roles you can click Apply Changes at any time to apply all changes to existing roles. This button does not work for deleting or adding roles. | |
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To exclude included privileges highlight the privileges and click the button. | |
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includes excluded privileges while excludes included privileges. At least one privilege must be selected for these buttons to take action. | |
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To include excluded privileges highlight the privileges and click the button. | |